A series of excerpts from real pediatric recall communications with comments and highlights. You can - and should - easily cut and paste from these samples. Please send us more to share, we're glad to fully attribute or make them anonymous.

Here at PCC, we frequently receive requests for various templates for use in a pediatric practice. Lately, we've heard a number of pleas for sample employee evaluations and we turned to some of you for examples.Thanks to the Pediatric Clinic in Greenville, Texas and Green Hills Pediatric Associates in Nashville, Tennessee for these great sample forms they are sharing with us and all of you! 

Have a template of your own to share? Email us and we'd be happy to add it to our growing collection of pediatric resources!

Having trouble remembering those new 2010 ICD-9 codes? PCC's Certified Professional Coder, Jan Blanchard, has created this ICD-9 cheat sheet with you in mind! Download this pdf, which contains a listing of new and revised codes, and highlights codes that pediatric practices use regularly. If you're looking for something a bit more concise and looks cool on your desk top, we also have a downloadable ICD-9 Coding Cube Template.

The ICD-9 codes for 2010 took effect on October 1 and may want some help remembering the codes you use frequently. We created this fun and handy coding cube template to help you remember some of the new codes that pediatric offices will use regularly.

Each of the six sides of this cube contain coding tips pertaining to recent ICD-9 code changes, including new lab/screening V-codes, new flu codes for avian and H1N1 influenza diagnoses, the addition of a fifth digit for feeding problems in newborns, and more.

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cubetemplate.pdf

Here are some sample documents to help you set clear guidelines with your patients and develop a consistent system for following up on overdue payments. For more information about the purpose, contents, and success of creating a financial policy, see our article in the Resource Library, Writing a Financial Policy.

The FTC ruled that medical practices can be considered creditors, and are subject to the "Red Flags Rule," designed to prevent identity theft. This necessitates that many offices develop a written policy to comply with the rule by June 1, 2010*. PCC has written previously about the Red Flags Rule to help you understand the issue and how it affects your practice.

To help you comply, we have created a template policy (Download the Microsoft Word or Open Office Document) that you can adapt to your practice specific needs.

This encounter form templat for telphone codes, designed by PCC's Certified Professional Coder, Jan Blanchard, can be used to help a physician record and share billing information for Physician Phone Encounters for which they can charge.

Two editable versions of this encounter form are offered; download the Open Office format or download the excel format. These forms can be adjusted by you to meet the specific needs of your office.

How many times have you performed work at the hospital and not billed for your work in a timely fashion, or at all?

This handy encounter form, designed by PCC's coding expert, Jan Blanchard, CPC, can be used by physicians to communicate inpatient, outpatient, and ER work done at the hospital to your billers. Providers can keep a handful of these blank forms in the car or in another convenient place. Attaching a hospital registration sheet to this form will save you the effort of completing the demographic details section.

An effective financial policy sets clear expectations for your practice and patients. Your policy may serve to collect insurance information; outline the responsibilities of guarantors; and detail your practice's billing cycle, after-hours this collection of sample policies in conjunction with PCC's practical advice to create or improve your existing financial policy.

If you haven't yet implemented an electronic health record, there are things you could be doing now to make your charting process more efficient. For example, take a cue from your pediatric peers and improve your paper charts by using visit-specific chart forms.